As hybrid and remote jobs become the new normal, a growing number of organizations is reevaluating when and where work gets done. For example, 67% of US firms on an industry-adjusted basis offer work location flexibility, meaning they do not require corporate employees to work full time from the office.
This trend has prompted many employers to formalize their policies and better understand employee preferences through structured feedback. To make the process easier, we’ve created a flexible work arrangement questionnaire template that you can use as-is or tweak it to match your organization’s preferences.
Let’s dive in!
20+ questions to include in the flexible work arrangement request
The following template is suitable for HR departments, team leaders, managers, or business owners who want to gather structured input on flexible work preferences. We designed it to be comprehensive and adaptable, so feel free to tailor it based on your team dynamics or industry-specific needs.
| Pro tip: If you're looking to streamline how you collect and manage responses, tools like Content Snare can save you hours. For further clarification, we’ll add screenshots for you to see what some fields would look like in this form builder. Content Snare is trusted by over 1,600 businesses across industries like legal, HR, accounting, real estate, and more for everything from secure client data collection to branded portals and automated document requests. With features like customizable questionnaires, automatic reminders, and ISO 27001-certified security, it's a top-rated solution on platforms like Capterra, G2, and the Xero App Store. |
Employee information
The initial section gathers basic details about the employee and their current role, so you can contextualize the flexible work request within the scope of responsibilities and team structure.
1. Full name
2. Job title
3. Department
4. Direct manager
5. How many years have you been in your current role?
6. What are your core responsibilities?
Preferred work arrangement
In this section, employees can indicate the type of flexibility they are seeking. These details include their desired work location, schedule, and frequency of in-office presence.
7. What type of flexible work arrangement are you requesting?
Options: Remote, hybrid, compressed hours.
8. How many days per week would you prefer to work remotely?
9. Which days would you ideally work from home or off-site?
10. Would your proposed schedule vary week to week or remain consistent?
11. Are there specific times you must be available for team meetings or collaboration?
Rationale and productivity
Understanding the motivation behind the request and how the arrangement may affect productivity helps organizations assess feasibility and impact.
12. Why are you requesting this flexible arrangement?
13. How do you expect this arrangement to benefit your performance or well-being?
14. Have you successfully worked under a similar arrangement before?
If yes, please describe this arrangement.
15. How will you ensure that communication and collaboration remain strong with your team?
Impact on responsibilities and team performance
The following set of questions explores how the proposed arrangement might affect team dynamics and work output. In addition, it prompts workers to propose solutions or contingencies.
16. Will your proposed arrangement affect any of your current responsibilities?
If yes, please describe which ones.
17. How will you maintain communication with your manager and team?
18. How will you handle urgent or time-sensitive tasks outside your proposed working hours?
21. Would your team or clients notice any change in service or performance?
Professional resources
The final section focuses on what the employee might need to work effectively under the new arrangement.
22. Do you have access to the equipment and tools needed to work remotely?
If not, explain what’s missing.
23. Are there any tools that would help you work more effectively under this arrangement?
24. Do you need additional training or support to adapt to this new setup?
25. Can you fulfill the following measures required to maintain data security and confidentiality while working remotely?
Options: Company-approved VPN, antivirus software, using company-approved cloud systems or drives, locking devices when unattended, using strong passwords.
26. Are there any workplace accommodations required to support this arrangement?
27. Is there anything else the organization should know to support your request?
Customize your flexible work questionnaire with Content Snare
Content Snare is the go-to platform for adapting and securely delivering your flexible work arrangement request. Recognized as one of the most secure and customizable platforms for data collection, Content Snare is trusted by over 1,600 businesses worldwide in industries like accounting, legal, education, and HR.
Our client portal is built for productivity and security. With ISO 27001 certification and advanced encryption, it carefully protects sensitive employee information. Using Content Snare, you can:
- Build smart questionnaires with conditional logic to tailor follow-up questions
- Set up automated reminders so you’re not chasing people manually
- Track responses with ease using visual progress indicators
- Collect documents and answers all in one place
Thanks to its superior features, businesses that use Content Snare see a 77% reduction in data gathering costs and a 67% reduction in stalled projects. As Liston Newton Advisory shared:
Clients appreciate how user-friendly it is. They can go back and update their responses if needed, and our team gets notified instantly. It has completely streamlined our process.
If you're ready to save time and give employees a frictionless data collection experience, sign up for a free Content Snare trial right now.
FAQ
What should I include in a flexible work arrangement questionnaire?
A solid questionnaire should cover the employee’s role, preferred work setup, reasons for the request, expected impact, and any resources needed. Our template offers over 20 ready-to-use questions across five sections to help you get started quickly.
Why should I use Content Snare to collect responses?
Content Snare is the best tool for data collection. Unlike outdated form builders or endless email chains, Content Snare gives you a smarter, faster, and more organized way to collect responses. It eliminates back-and-forth with automated reminders, different field types, ease of use, and conversations within forms. That way, employees are much more likely to complete what you need accurately and on time.
Is Content Snare suitable for internal HR use, like flexible work requests?
Yes, Content Snare is suitable for internal HR use. While it's very popular for client-facing processes, many HR teams use Content Snare internally for things like policy acknowledgments, onboarding, and flexible work arrangements. It’s one of the most flexible and secure tools available, giving your team full control over how data is collected and managed.
